Class council
Once a term: how the class is doing, the students who need support and the actions agreed.
Check-in: How the class is doingStudents needing supportActions agreedNotes
Lab meeting
The weekly meeting of a research group: results, next steps, where people are stuck and the papers worth sharing.
- Every week, 60 min
- 5 min to speak, each
Free. Your first meeting starts from this template, and everything stays editable.
Who it’s for
Research labs, doctoral groups and their supervisors, R&D teams.
Why this format
- Every project heardEach researcher has a timed turn, so the quiet doctoral student gets as much attention as the senior postdoc.
- Unblock fasterWhere someone is stuck is written down, and the person who knows the technique says so right away.
- A memory of the groupResults and papers accumulate in the minutes, which helps with reports, theses and newcomers.
What everyone prepares
Before the meeting, each person fills in their check-in in a few minutes, from a computer or a phone. Here is one, as it looks in Ronde.
Experiments and results
- Second run of the cell culture: same effect, smaller variance
- Model reaches 91% on the validation set
Next steps
- Repeat with the new antibody batch
- Write the methods section
Where I'm stuck
- The microscope booking is full until the 20th
Papers to share
- A review on organoid protocols, from Nature Methods
How a session runs
- IntroEveryone joins, in the room or on the call: the screen shows who is here and what is on the agenda.
- Round table5 min eachEach person in turn shares their check-in, with a timer; the others raise a hand, react or say thanks.
- Open topicsThe subjects raised along the way, with the decisions taken and the follow-up actions.
- Wrap-upThe minutes are ready: decisions, actions and their owners, everyone’s check-in.
Ready with this template
Each meeting turns modules on or off as it likes; these come switched on.
- Meeting usefulnessAt the wrap-up, everyone rates how useful the meeting was, from 1 to 5, anonymously; the average is tracked in the stats.
- Reactions and signalsEmoji reactions and signals (too long, louder…) flying across every screen.
- Raised hands and questionsRaise a hand or ask a question during a turn: a questions step follows that turn.
- KudosThank a teammate during the meeting; kudos show on every screen and in the minutes.
- TimeboxA topic of its own on the agenda, with its own duration and its notes in the minutes.
- Decision logEvery “Decision:” line of the notes, from every session, in one searchable list open to the whole team.
Tips to run it well
- Rotate who presents a paper each week: it keeps everyone reading.
- Keep detailed technical discussions for after the round, with the people who need them.
Similar templates
Teaching team
The weekly of a teaching team: last week in class, what is coming, students to watch and resources to share.
Check-in: Last week in classComing upStudents to watchResources to share
Student projects
Every other week with the tutor: progress, deliverables, difficulties and questions of each group.
Check-in: ProgressDeliverablesDifficultiesQuestions for the tutor
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