Site meeting
The weekly meeting of a building site: work done, work planned, safety and the punch list.
Check-in: Work doneWork plannedSafety issuesPunch list
Pre-service briefing
Ten minutes before opening, every day: bookings and expected rush, today's specials, instructions and the points to watch.
- Every day, 10 min
- 1 min to speak, each
Free. Your first meeting starts from this template, and everything stays editable.
Who it’s for
Restaurants, hotels, shops, events and any team that opens to the public every day.
Why this format
- Everyone starts with the same informationBookings, specials and instructions are on the shared screen, not just in the manager's head.
- Short enough to hold every dayOne minute per person and a timer: the briefing fits before opening, even on busy days.
- The team stays closeThanks and birthdays have their place: a briefing is also a moment together before the rush.
What everyone prepares
Before the meeting, each person fills in their check-in in a few minutes, from a computer or a phone. Here is one, as it looks in Ronde.
Bookings and expected rush
- 86 covers tonight, peak at 8 p.m.
- A table of 12 at 7:30 p.m.
Today's specials
- Sea bream with fennel
- Plum tart
Instructions
- Offer the new wine pairing
- Terrace closed if it rains
Points to watch
- Table 4: nut allergy
- The dishwasher is slow, check it at 9 p.m.
How a session runs
- IntroEveryone joins, in the room or on the call: the screen shows who is here and what is on the agenda.
- Round table1 min eachEach person in turn shares their check-in, with a timer; the others raise a hand, react or say thanks.
- Open topicsThe subjects raised along the way, with the decisions taken and the follow-up actions.
- Wrap-upThe minutes are ready: decisions, actions and their owners, everyone’s check-in.
Ready with this template
Each meeting turns modules on or off as it likes; these come switched on.
- Reactions and signalsEmoji reactions and signals (too long, louder…) flying across every screen.
- Raised hands and questionsRaise a hand or ask a question during a turn: a questions step follows that turn.
- KudosThank a teammate during the meeting; kudos show on every screen and in the minutes.
- BirthdaysThe waiting screen celebrates the birthdays of the week (day and month only).
- TimeboxA topic of its own on the agenda, with its own duration and its notes in the minutes.
- Decision logEvery “Decision:” line of the notes, from every session, in one searchable list open to the whole team.
Tips to run it well
- Hold it standing, at the same time every day: the timer keeps it to ten minutes.
- Write allergies and VIP tables in the points to watch: they stay visible on the screen during service.
Similar templates
Weekly sync
A round table of what was done, what is planned and what blocks, with open topics and follow-up actions.
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Daily stand-up
Fifteen minutes on weekdays: yesterday, today, blockers. Short turns, nothing more.
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