Non-profit board
The monthly board of an association: news from the committees, votes, treasury and upcoming events.
Check-in: News from the committeesVotes to holdTreasuryUpcoming events
Volunteer coordination
Thirty minutes on Saturday morning with the volunteers: what was done, the next missions and what's missing.
- Every week, 30 min
- 2 min to speak, each
Free. Your first meeting starts from this template, and everything stays editable.
Who it’s for
Food banks, sports clubs, community gardens, festivals: any volunteer group that coordinates once a week.
Why this format
- Everyone knows the planThe next missions are a checklist, so nothing gets done twice or forgotten.
- Needs are visibleMissing equipment, supplies or hands are listed, and the right people can answer.
- Thanks matterThanks and birthdays brighten the meeting: people come for the cause and stay for the team.
What everyone prepares
Before the meeting, each person fills in their check-in in a few minutes, from a computer or a phone. Here is one, as it looks in Ronde.
What we did
- Collected 340 kg of food at the supermarket
- Fixed the cold room door
Next missions
- Saturday distribution: six volunteers
- Drive the van to the depot on Tuesday
- Sort the winter clothes
What we need
- Two drivers
- Boxes for the clothes
How a session runs
- IntroEveryone joins, in the room or on the call: the screen shows who is here and what is on the agenda.
- Round table2 min eachEach person in turn shares their check-in, with a timer; the others raise a hand, react or say thanks.
- Open topicsThe subjects raised along the way, with the decisions taken and the follow-up actions.
- Wrap-upThe minutes are ready: decisions, actions and their owners, everyone’s check-in.
Ready with this template
Each meeting turns modules on or off as it likes; these come switched on.
- Meeting usefulnessAt the wrap-up, everyone rates how useful the meeting was, from 1 to 5, anonymously; the average is tracked in the stats.
- Reactions and signalsEmoji reactions and signals (too long, louder…) flying across every screen.
- Raised hands and questionsRaise a hand or ask a question during a turn: a questions step follows that turn.
- KudosThank a teammate during the meeting; kudos show on every screen and in the minutes.
- BirthdaysThe waiting screen celebrates the birthdays of the week (day and month only).
- TimeboxA topic of its own on the agenda, with its own duration and its notes in the minutes.
- Decision logEvery “Decision:” line of the notes, from every session, in one searchable list open to the whole team.
Tips to run it well
- Share the meeting link with volunteers who can't come: they follow on their phone and add their check-in.
- Keep missions short and concrete, and say out loud the ones nobody has taken yet.
Similar templates
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Check-in: Activity reportFinancesResolutions to vote onRisks and points of vigilance
Weekly sync
A round table of what was done, what is planned and what blocks, with open topics and follow-up actions.
Check-in: Done this weekPlanned for next weekBlockers to flagOther
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