Non-profit board
The monthly board of an association: news from the committees, votes, treasury and upcoming events.
Check-in: News from the committeesVotes to holdTreasuryUpcoming events
Board of directors
Once a term, the board goes over the activity report, the finances, the resolutions to vote on and the risks, with minutes ready to sign.
- Every term, 120 min
- 10 min to speak, each
Free. Your first meeting starts from this template, and everything stays editable.
Who it’s for
Boards of non-profits, foundations, cooperatives and companies.
Why this format
- Members come preparedThe report and the figures are written beforehand: board time goes to questions and decisions.
- Votes are recordedResolutions are a checklist, and polls record each vote with its result.
- Minutes ready to signThe minutes are written during the meeting, ready to be approved and filed.
What everyone prepares
Before the meeting, each person fills in their check-in in a few minutes, from a computer or a phone. Here is one, as it looks in Ronde.
Activity report
- Two new programmes launched in the region
- Membership up 14% over the year
Finances
Year-end forecast: €12,000 surplus. Reserves cover nine months of operations.
Resolutions to vote on
- Approve the annual accounts
- Approve next year's budget
- Renew the auditor's mandate
Risks and points of vigilance
- One major grant ends in June and is not yet renewed
How a session runs
- IntroEveryone joins, in the room or on the call: the screen shows who is here and what is on the agenda.
- Round table10 min eachEach person in turn shares their check-in, with a timer; the others raise a hand, react or say thanks.
- Open topicsThe subjects raised along the way, with the decisions taken and the follow-up actions.
- Wrap-upThe minutes are ready: decisions, actions and their owners, everyone’s check-in.
Ready with this template
Each meeting turns modules on or off as it likes; these come switched on.
- Raised hands and questionsRaise a hand or ask a question during a turn: a questions step follows that turn.
- TimeboxA topic of its own on the agenda, with its own duration and its notes in the minutes.
- PollsAsk the team a question during the session: choices, a scale or a word cloud, anonymous or not.
- Decision logEvery “Decision:” line of the notes, from every session, in one searchable list open to the whole team.
Tips to run it well
- Send the check-ins a week ahead, with the documents: members have time to read them.
- Check the quorum at the start; the people present are in the minutes.
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