Board of directors
Once a term: the activity report, the finances, the resolutions to vote on and the risks.
Check-in: Activity reportFinancesResolutions to vote onRisks and points of vigilance
Non-profit board
The monthly board meeting of an association: news from the committees, votes, treasury and upcoming events, with minutes ready to send.
- Every month, 90 min
- 5 min to speak, each
Free. Your first meeting starts from this template, and everything stays editable.
Who it’s for
Associations, clubs, unions and cooperatives whose board meets every month.
Why this format
- Votes are preparedThe votes to hold are listed in advance, and a poll can record them during the meeting.
- The accounts are clearThe treasurer writes the figures beforehand, so the meeting discusses choices, not sums.
- Minutes ready to sendDecisions and actions are in the minutes at the end of the meeting, ready for the members.
What everyone prepares
Before the meeting, each person fills in their check-in in a few minutes, from a computer or a phone. Here is one, as it looks in Ronde.
News from the committees
- Events: the summer fair broke even
- Communication: 120 new newsletter subscribers
Votes to hold
- Next year's membership fee
- Buying a second-hand van
Treasury
Balance: €8,450. The town's grant of €2,000 arrived in October.
Upcoming events
- General assembly on 18 January
How a session runs
- IntroEveryone joins, in the room or on the call: the screen shows who is here and what is on the agenda.
- Round table5 min eachEach person in turn shares their check-in, with a timer; the others raise a hand, react or say thanks.
- Open topicsThe subjects raised along the way, with the decisions taken and the follow-up actions.
- Wrap-upThe minutes are ready: decisions, actions and their owners, everyone’s check-in.
Ready with this template
Each meeting turns modules on or off as it likes; these come switched on.
- Reactions and signalsEmoji reactions and signals (too long, louder…) flying across every screen.
- Raised hands and questionsRaise a hand or ask a question during a turn: a questions step follows that turn.
- KudosThank a teammate during the meeting; kudos show on every screen and in the minutes.
- TimeboxA topic of its own on the agenda, with its own duration and its notes in the minutes.
- PollsAsk the team a question during the session: choices, a scale or a word cloud, anonymous or not.
- Decision logEvery “Decision:” line of the notes, from every session, in one searchable list open to the whole team.
Tips to run it well
- Turn on polls to record each vote and its result in the minutes.
- Send the minutes on the same day: decisions are still fresh, and members see the board at work.
Similar templates
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