Weekly sync
A round table of what was done, what is planned and what blocks, with open topics and follow-up actions.
Check-in: Done this weekPlanned for next weekBlockers to flagOther
One-on-one
A weekly half hour between a manager and a team member, prepared on both sides, with priorities and feedback that leave a trace.
- Every week, 30 min
- 10 min to speak, each
Free. Your first meeting starts from this template, and everything stays editable.
Who it’s for
Managers and the people they lead, mentors and mentees, or a tutor and a trainee who meet one to one.
Why this format
- The person sets the agendaThe team member writes their wins, priorities and challenges: the conversation starts from their reality.
- Feedback has its placeA free-text section invites feedback in both directions, so it doesn't wait for the annual review.
- A history to look back onWeek after week, priorities and their outcomes build a record that makes reviews fair and easy.
What everyone prepares
Before the meeting, each person fills in their check-in in a few minutes, from a computer or a phone. Here is one, as it looks in Ronde.
Wins
- Closed the Lyon deal after three months
- Welcomed the new intern
Priorities
- Finish the Q3 report
- Prepare the client workshop
- Book a negotiation course
Challenges
- Too many interruptions to focus on the report
Feedback
The new reporting template saves me time. Could we keep Friday afternoons free of meetings?
How a session runs
- IntroEveryone joins, in the room or on the call: the screen shows who is here and what is on the agenda.
- Round table10 min eachEach person in turn shares their check-in, with a timer; the others raise a hand, react or say thanks.
- Open topicsThe subjects raised along the way, with the decisions taken and the follow-up actions.
- Wrap-upThe minutes are ready: decisions, actions and their owners, everyone’s check-in.
Ready with this template
Each meeting turns modules on or off as it likes; these come switched on.
- TimeboxA topic of its own on the agenda, with its own duration and its notes in the minutes.
- Decision logEvery “Decision:” line of the notes, from every session, in one searchable list open to the whole team.
Tips to run it well
- Keep the same slot every week and move it rather than cancel it: regularity builds trust.
- Once a month, look back at past priorities together: progress shows more clearly than from one week to the next.
Similar templates
Daily stand-up
Fifteen minutes on weekdays: yesterday, today, blockers. Short turns, nothing more.
Check-in: YesterdayTodayBlockers to flag
Monthly retrospective
Look back on the month together: what went well, what to improve, ideas to try.
Check-in: What went wellWhat to improveIdeas to try
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